Facilities Clerk

Summary

Under the general supervision of the Facilities Manager, the Facilities Clerk is responsible for the daily distribution of all incoming / outgoing mail, primary backup switchboard operator and assist with the maintenance of our internal project tracking system.

Essential Duties and Responsibilities

Essential duties and responsibilities include, but are not limited to:
1. Responsible for the daily distribution of all incoming mail and processing of all outgoing mail including Fed Ex/ Ups etc.
2. Ensure postage machine has sufficient supplies such as, sealer, postage ink etc.
3. Answering incoming phone calls and routing them appropriately. Greeting and assisting visitors and internal staff.
4. Assist in maintaining office supplies at a level necessary for proper day-to-day operations.
5. Required to move items (i.e. furniture, water bottles and boxes) upon request
6. Assist internal departments as necessary with special projects and/or miscellaneous assignments.
7. Assist with Track IT ticket monitoring that come in.
Assign the ticket and ensure it gets completed (would serve as back up to Sylvia)
8. Assist with build-outs as required.
Our department takes care of building cubicles for the desk areas, or rearranging offices as needed.
9. Perform other duties as required by the Facilities Director or Manager.

Supervisory Responsibilities

There are no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Education and/or Experience:
High school diploma or general education degree (GED); or at least six months related experience and/or training; or equivalent combination of education and experience.
2. Certificates, Licenses, Registrations:
None required.
3. Other Qualifications:
Previous experience as a clerk or similar position.

Skills and Abilities

1. Language Skills:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of the organization.
2. Mathematical Skills:
Ability to add and subtract two digit numbers and to multiply and divide with 10s and 100s.
Ability to perform these operations using units of American money and weight measurement, volume, and distance.
3. Reasoning Skills:
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
Ability to deal with problems involving a few concrete variables in standardized situations.
4. Computer Skills:
Basic skills required.
5. Other Skills and Abilities:
6.
1. Good organizational skills.
2. Ability to reason and carry out instructions.
3. Good interpersonal skills.
4. Ability to type 40+ words per minute.
5. Read, write, and speak English fluently.
6. Speak Spanish fluently
7. File systematically.
8. Self-motivation.
9. Strong Customer Services skills.

1. Must have own transportation w/ valid Insurance

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear.
2. The employee is frequently required to reach with hands and arms.
3. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl.
4. The employee must occasionally lift and/or move up to 30-50 pounds.
5. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Working Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Facilities Maintenance Engineer Spv

This Job Announcement is to fill 1 Facilities Maintenance Engineer Spv position in the ADM Division (Facilities Unit) and is open to the Public .

Job Summary:

Supervises, guides, and/or instructs the work assignments of subordinate staff. Coordinates the engineering, maintenance, renovation, and construction of facilities. Reviews plans and conducts on-site inspections to ensure work is performed according to established guidelines.

Position Duties :

*
Compiles and maintains cost estimates records and bid tabulation files.
* Conducts field reviews to inspect and assure compliance to maintenance and construction policies, procedures and standards.
* Conducts technical analyses and studies to determine infrastructures, facility and physical plant needs.
* Confirms that work is performed in accordance with all applicable guidelines and established practices.
* Coordinates, plans, and directs maintenance and concrete construction.
* Monitors work of vendors/contractors and ensures that construction projects are completed within established guidelines.
* Interprets blueprints and drawings.
* Manages maintenance, construction, renovation and repair activities.
* Monitors work of vendors and contractors.
* Prepares specifications for new or renovated structures.
* Resolves problems.
* Reviews plans and specifications and conducts on site inspections.
* Supervises and plans work of assigned staff to include, Professional Staff: Construction.
* Conducts routine statewide inspections of signage to ensure compliance with federal and state regulations.

Position Status: Unclassified

Pay Grade: K

***Salaries for Current State Employees will be in accordance with State Personnel Board Rules

478-1-.12 (Salary)

478-1-.15 (Changes to Employment Status)

Minimum Entry Qualifications:

Bachelor’s degree in a related field (i.e. Facilities Management, Construction Management, Engineering, etc.) from an accredited college or university AND Two years of related experience (i.e. facilities maintenance or construction management), One year of which as a supervisor OR Five years of related experience, Two years of which as a supervisor OR Four years of experience at the lower level Fac Maintenance Engineer 3 (FEP042) or position equivalent.

***Priority Consideration: Priority will be given to those with 5 years or more of Facilities or Construction Management experience.

Essential Criteria:

* Teamwork and Cooperation : Demonstrated ability to promote and work in a team atmosphere, be inclusive of all team members, and work well with co-workers & leadership

* Judgment and Decision Making : Demonstrated ability to weigh the needs of the taxpayers and the department to decide the best course of action for all parties

* Accountability : Demonstrated ability to accept responsibility for one’s actions with honesty and integrity, while maintaining credibility and remaining committed to organizational success

* Customer Service : Demonstrated ability to appropriately address internal & external customer issues while respecting business needs Good verbal and written communication skills

* Results Orientation : Demonstrated ability to meet deadlines to achieve performance goals, while focused on efficient & effective problem resolution

* Talent Management: Inspires others to strengthen their coaching skills to drive overall organization objectives

* Transformers of Government: Gains active involvement of relevant stakeholders to ensure ideas are refined and fully adoptable by the State OR Develops creative and highly effective ways of doing work to enhance efficiency and quality of work/services provided by the State

Preferred Criteria:

*
Experience managing sensitive documents for storage and destruction as per a retention schedule
* The ability to work afterhours or be on call for emergencies
* Experience managing construction projects from concept to completion
* Excellent oral and written skills to include briefing senior management on project overview and status
* Excellent skills using Microsoft Office products to include Word, Excel, and Microsoft Project
* Ability to use AutoCAD or other computerized drafting and design
* Managed and supervised surplus property assets
*

Important:

Due to the large volume of applications received by this office, only applicants selected for interview will be notified for final applicant selection. Human Resources maintains the discretion to close the job announcement prior to the closing date if a significant number of applications are received.

If you need an accommodation due to disability for any part of the employment process, please contact Human Resources Office at …… .

For more information on employment and benefits with the Georgia Department of Revenue, visit our website at http://dor.georgia.gov/ .

All selected applicants for Department of Revenue positions are subject to a State of Georgia tax records check and a criminal background investigation before final approval to begin work. Additional background processes may be in place for some positions, such as law enforcement. In addition, the highest level of education indicated on your Team Georgia Careers Profile will be verified.

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Qualifications:

Bachelor’s degree in a related field from an accredited college or university AND Two years of related experience, One year of which as a supervisor OR Five years of related experience, Two years of which as a supervisor OR One year of experience at the lower level Fac Maintenance Engineer 3 (FEP042) or position equivalent.

Sr. Building Attendant – Facilities and Services

Position Summary:

Under direct supervision, coordinates and/or performs the activities in one or more housekeeping functions such as general office cleaning, floor and carpet maintenance, trash collection, disposal and retention and grounds maintenance. Provides technical assistance on building housekeeping activities, maintains conference room schedules and performs conference and dining room setups. Performs records management and surplus furniture activities and maintains inventory records. Monitors quality and progress of related activities and assists department management on special projects/events.

Key Responsibilities:
* Coordinates work flow and performs cleaning activities including dusting furniture, floor and glass maintenance, trash collection including disposal and retention; use of industrial equipment and chemicals; movement of furniture; mail room activities; and ground maintenance, etc. Maintains knowledge of proper cleaning and sanitizing techniques. Properly stores and disposes of valuables trash, including labeling and bailing of valuables trash following standard procedures. As needed will assist unit supervisor in training and coordinating the activities of other staff members in cleaning, furniture movement, record destruction procedures and/or mail handling duties.
* Performs setups of conference and dining rooms for meetings and executive dining. This includes movement of furniture, working directly with customers on room configurations, standard installation of the presentation equipment (podiums, microphones, data projectors, etc.). Maintains conference room schedule and notifies management of conflicts. Additionally, may move office furniture within the office and maintain the surplus furniture inventory.
* Inspects and performs grounds maintenance, including landscaping, trimming of trees and shrubs, picking up trash, operating grounds maintenance equipment, etc.
* Performs records management activities including accepting records from departments, properly filing records, completing records inventories, responding to retrieval requests, and properly disposing of records once the authorization is provided.
* Will make deliveries and pickups in Bank vehicles, chauffeur individuals in conjunction with Bank business and clean and service Bank vehicles on a monthly or more frequent basis. Will deliver packages or supplies to departments, and accept incoming shipments on a weekly or more frequent basis.
* Will perform daily or weekly mail activities including, processing incoming mail (including valuables mail), delivering mail within the Office, applying postage and tracking postage by department, handling outgoing packages, etc.
* Will replace light bulbs throughout the building as scheduled, and report to management on supplies and requirements on a monthly or more frequent basis. Will clean and polish Bank vault doors on a scheduled basis using special chemicals procedures on a quarterly or more frequent basis.

Education:
* High School Diploma or GED preferred

Experience:
* Two to five years preferred; Associate’s Degree or 2 years equivalent experience preferred

Knowledge Area/Technical Skills/Certifications and Licenses:
* Housekeeping Techniques
* Basic Computer Skills
* Floor Care
* Proper Use of Housekeeping Chemicals

Individual Competencies:
* Demonstrates Self-Awareness
* Problem Solving
* Action-Oriented
* Collaborates
* Communicates Effectively

This is not necessarily an exhaustive list of all responsibilities, duties, performance standards or requirements, efforts, skills or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g. emergencies, rush jobs, change in workload or technological developments).

The Federal Reserve Bank of Atlanta is an equal opportunity employer.